As your team completes projects, managing your job list keeps things organized and helps field devices run smoothly. This guide covers how to archive completed jobs, find older projects, and organize your work using folders. For general portal navigation, see the Cloneable Web Portal Overview.
In This Guide
Archiving a Job
To archive a job:
Log in to the Cloneable web portal
Open the job from the dashboard by clicking View Map
Click the three-dot menu (or settings/gear icon) in the job view to find the Archive option
Confirm the action
Important: Only archive jobs that are fully completed and exported. If a job still has active fieldwork or pending exports, archiving it may cause issues with data sync and export.
What Happens When You Archive
What Changes | Details |
Removed from active job list | The job no longer appears in the default job selector on mobile devices or the main dashboard |
Frees device storage | After archiving, fielders should log out and back in to clear the local data for that job from their device. See Managing Device Storage for more details. |
Data is preserved | All job data, measurements, and photos remain on the server. Nothing is deleted. |
Can be unarchived | An admin can restore the job at any time if you need to access it again |
Note: Archiving a job does not immediately free storage on field devices. Fielders need to log out and back in (or reinstall the app) for the local data to be cleared. See Managing Device Storage for more details.
Unarchiving a Job
If you need to access an archived job again:
Log in to the Cloneable web portal as an admin
On the dashboard, look for an Archived filter or tab to view archived jobs
Find the job you want to restore
Click Unarchive
The job will return to the active job list and become available on mobile devices again after the next sync.
Note: Unarchiving is an admin-level action. If you're a fielder and need a job restored, contact your project manager or the Cloneable support team.
Finding Older Jobs
If you're looking for a job that isn't showing up in your main list:
Check the archived section. On the dashboard, look for an "Archived" filter or tab. The job may have been archived after it was completed.
Use the search function in the web portal to search by job name or ID
Check with your admin. They may have moved the job to a different folder or archived it.
On the mobile app, only active (non-archived) jobs appear in the job selector. If you don't see a job on your device, it's likely archived or not yet assigned to your account.
Organizing with Folders
The Cloneable web portal supports organizing jobs into folders. This is useful for grouping jobs by client, project, region, or any other category that makes sense for your team.
To organize jobs:
In the web portal, look for the folder or group options on your job list
Create folders for your preferred categories
Move jobs into the appropriate folders
Need to add more jobs? You can create a blank job or import a job from Katapult.
Tip: Establish a folder structure early in your workflow. It's much easier to organize jobs as they're created than to sort through dozens of jobs later.
Tips & Reminders
Only archive jobs that are fully completed and exported
Archiving preserves all data on the server. Nothing is deleted.
After archiving, fielders should log out and back in to free device storage
Admins can unarchive jobs at any time if you need to access them again
Do not archive a job that has active midspan measurements or pending exports
Use folders to keep your job list organized as your project count grows